What this service is

Monthly bookkeeping is a recurring monthly close service that keeps your books accurate, reconciled, and ready for tax and reporting. We do not “catch up once a year.” We run a controlled monthly cycle that produces clean numbers you can use for decisions, banking, and compliance.

This service is designed to deliver:

• reconciled accounts every month (bank, cards, payment processors)

• consistent categorisation and evidence discipline

• month-end financial statements you can rely on

• a clear issues list (what needs your input and what to fix operationally)

• a clean record pack for taxes, diligence, and counterparties

Who this is for

This service is a fit if you are:

• an LLC, corporation, S-corp, partnership, or sole proprietor with ongoing activity

• a founder who needs monthly visibility into profitability and cash flow

• a business using Stripe/PayPal, marketplaces, or multi-channel payments

• a company with contractors, reimbursements, subscriptions, or frequent expenses

• a foreign-owned US business needing stable documentation for bank onboarding and compliance

• a business that wants to stop annual cleanup and run a predictable monthly system

What “monthly” means in practice

Monthly bookkeeping is a repeatable monthly close process with defined outputs:

• transactions are classified consistently and supported by documentation

• balances match bank and merchant statements

• owner transactions (draws, contributions, loans) are tracked correctly

• refunds, chargebacks, fees, and processor holds are mapped correctly

• month-end statements are produced with notes and action items

Key principle: the best outcome is not “closing fast.” The best outcome is closing correctly and consistently.

Benefits of monthly bookkeeping

• Tax-ready all year: reduced year-end stress and faster filing preparation

• Cash control: clear view of runway and operating performance

• Better decisions: see true margins by channel, project, or product (when enabled)

• Lower risk: early detection of anomalies and documentation gaps

• Bank-ready reporting: reliable statements for onboarding, lending, or renewals

• Lower cleanup cost: prevents backlog from becoming expensive

What we typically do each month

Depending on your setup and volume, a monthly bookkeeping scope usually includes:

• bank and credit card reconciliations

• merchant/platform reconciliations (Stripe/PayPal/Shopify/Amazon where applicable)

• expense and revenue categorisation with consistency rules

• AP/AR tracking basics (if relevant)

• owner pay/draw/contribution and intercompany tracking (if relevant)

• loan and financing tracking (principal vs interest consistency)

• month-end close checklist and review notes

• monthly reporting pack (P&L, balance sheet, cash flow summary)

Service workflow

1) Setup and baseline (first month)

We stabilise the system so monthly closes are predictable:

• confirm chart of accounts and tracking rules

• verify bank/merchant connections or statements workflow

• set documentation standards (what evidence is required, what is not)

• define close timetable and responsibility model

2) Monthly processing and reconciliation

Every month we:

• import/collect transactions from banks and platforms

• categorise using consistent rules (not “misc.”)

• reconcile bank, cards, and merchant clearing accounts

• map refunds, fees, chargebacks, and holds correctly

• flag missing evidence only when required

3) Month-end close and reporting

You receive:

• closed-month financial statements

• a short questions list (only what blocks close)

• an anomalies/issues list (what we noticed and how to fix it)

• a record pack approach that supports tax and compliance needs

4) Optional tracking enhancements

If you need deeper management insight:

• classes/projects for margin tracking

• department/location tracking

• KPI dashboard and owner reporting format

Typical premium pricing

Pricing depends on transaction volume, number of accounts, platforms, and reporting depth.

• Monthly bookkeeping (single entity, low volume): $900–$2,250+ / month

• Monthly bookkeeping (standard growth business): $2,250–$5,500+ / month

• Monthly bookkeeping (high volume, multi-platform, complex reconciliation): $5,500–$15,000+ / month

• Stabilisation/cleanup add-on (if needed initially): $1,500–$12,500+

Third-party software subscriptions are not included unless agreed.

Frequently asked questions

1. How quickly after month-end do we get reports?
   Typically within 7–15 business days, depending on how fast we receive missing documentation and whether platform statements are available.

2. What do you need from us each month?
   Usually: access to bank/merchant statements (or connected feeds) and responses to a short set of questions about unusual or unsupported items.

3. Can you handle Stripe/PayPal/Shopify and marketplaces?
   Yes. Monthly bookkeeping is strongest when merchant clearing accounts and deposit matching logic are implemented correctly.

4. Do you handle multi-state activity?
   Yes. Books are structured to support multi-state sales tax or payroll coordination where applicable.

5. Does monthly bookkeeping include tax filing?
   Monthly bookkeeping prepares a filing-ready package. Tax returns are filed with CPA/EA partners where required.

6. What if we are behind and need catch-up first?
   We can run backlog cleanup first, then transition you to monthly cadence once the books are stabilised.

7. Can you support investors or lender requests?
   Yes. Clean monthly books and a consistent close process are the fastest way to respond to diligence requests.

8. How do you manage confidentiality?
   Controlled access, minimal data collection, and structured retention rules. You keep ownership of your records and approvals.

Why businesses choose Yudey

• Monthly close discipline: reconciled, consistent, repeatable

• Platform-aware bookkeeping: deposits, fees, refunds, and holds handled correctly

• Evidence control: minimal requests, clean storage, defensible records

• Founder reporting: actionable statements with notes and anomalies list

• Scalable workflow: works as your volume and complexity grow

• Compliance readiness: books that support taxes, notices, and audits

Request monthly bookkeeping support

Send: your entity type, monthly transaction volume estimate, number of bank/card accounts, platforms used (Stripe/PayPal/Shopify/Amazon), and whether you need cleanup. We will confirm scope and set a monthly close cadence that produces reliable statements and a stable reporting workflow.