Bookkeeping (USA)

What this service is

Bookkeeping is a structured monthly service that keeps your business finances accurate, reconciled, and decision-ready. It is not “data entry.” It is a controlled process that turns transactions into clean financial statements you can rely on for taxes, banking, investor conversations, and day-to-day management.

This service is designed to deliver:

  • accurate categorisation and evidence discipline (so every number is defensible)

  • monthly reconciliations (bank, cards, payment processors)

  • a repeatable close process with issue flags and action items

  • clean financial statements (P&L, balance sheet, cash flow view)

  • a record pack that supports tax filings and compliance needs

Who this is for

This service is a fit if you are:

  • an LLC, corporation, S-corp, partnership, or sole proprietor that needs reliable monthly numbers

  • a founder who wants visibility into cash flow, margins, and runway

  • a business using Stripe, PayPal, Shopify, Amazon, marketplaces, or multiple merchant accounts

  • a company with contractors, reimbursements, subscriptions, or frequent expense activity

  • a foreign-owned US business needing bank-ready and compliance-ready reporting

  • an owner who wants to stop year-end panic and run a predictable monthly process

What “good bookkeeping” means in practice

Good bookkeeping means your accounts reflect reality and can survive scrutiny:

  • every transaction is categorised consistently

  • reconciliations tie out to bank and merchant statements

  • receipts/invoices are stored and linkable to transactions

  • owner transactions (draws, contributions, loans) are tracked correctly

  • accounts are not bloated with “miscellaneous” or uncategorised items

  • month-end close produces statements you can use, not just generate

Key principle: the best outcome is not “books completed.” The best outcome is books you can trust.

Benefits of structured bookkeeping

  • Tax-ready records: fewer surprises and faster year-end filing preparation

  • Cash clarity: understand runway, burn, and true profitability

  • Bank credibility: cleaner onboarding and lending conversations

  • Lower cleanup cost: problems are handled monthly, not annually

  • Decision support: see what products, projects, or channels actually make money

  • Audit resilience: evidence discipline and clean reconciliations reduce risk

What we typically help you maintain

Depending on your business model, a monthly bookkeeping scope usually includes:

  • bank and credit card reconciliations

  • merchant and platform reconciliation (Stripe/PayPal/Shopify/Amazon where applicable)

  • expense categorisation with documentation discipline

  • AP/AR tracking basics (if needed)

  • owner pay/draw/contribution tracking

  • loan and financing tracking (principal vs interest consistency)

  • month-end close checklist with notes and open questions list

  • monthly reporting pack (P&L, balance sheet, cash flow summary)

Service workflow

1) Intake and system review

We confirm the minimum needed to build a stable process:

  • entity type and tax setup (as relevant for bookkeeping posture)

  • accounting platform status (QuickBooks Online or other)

  • bank accounts, cards, payment processors, platforms

  • transaction volume and complexity drivers (multi-currency, refunds, subscriptions)

  • documentation availability and current recordkeeping habits

2) Setup or cleanup (if needed)

If your books are not clean, we stabilise first:

  • chart of accounts alignment

  • opening balance and carry-forward checks

  • fix categorisation rules and recurring transactions

  • merchant clearing accounts and deposit matching logic (when applicable)

3) Monthly close and reporting

Every month we run a repeatable cadence:

  • reconciliations completed

  • categorisation finalised with evidence requests limited to what’s required

  • anomalies flagged (duplicates, missing invoices, unusual transfers)

  • statements produced and reviewed

  • action items list delivered (what to fix operationally next month)

4) Optional enhancements

For businesses that need deeper visibility:

  • classes/projects for margin tracking

  • department/location tracking

  • inventory or COGS discipline (where relevant)

  • management dashboards and KPI reporting

Typical premium pricing

Pricing depends on monthly transaction volume, number of accounts, merchant platforms, and reporting depth.

  • Bookkeeping (low volume, single entity): $900–$2,250+ / month

  • Bookkeeping (standard growth business): $2,250–$5,500+ / month

  • Bookkeeping (high volume, multi-platform, complex reconciliation): $5,500–$15,000+ / month

  • Initial cleanup / stabilisation (if needed): $1,500–$12,500+ (high complexity can exceed)

Third-party software subscriptions are not included unless agreed.

Frequently asked questions

  1. How fast can we start?
    We can start once we have access to the accounting file (or create one) and receive bank/merchant statements and the minimum structure details.

  2. Do you handle QuickBooks Online?
    Yes. We can work in QuickBooks Online, including setup, cleanup, and monthly workflows.

  3. What do you need from us each month?
    Typically: bank/merchant access or statements, and responses to a short list of questions for missing documentation or unusual transactions. We keep requests minimal.

  4. Can you work with Stripe/PayPal/Shopify/Amazon?
    Yes. Platform reconciliation is often the difference between “numbers” and “truth.” We implement a disciplined matching approach.

  5. Will this help with taxes?
    Yes. Clean monthly books create a filing-ready package. Tax returns are filed with CPA/EA partners where required.

  6. What if I’m behind on months?
    We run a catch-up plan month-by-month and stabilise the system so future months become predictable.

  7. Do you provide cash flow forecasting?
    We can provide cash flow views and management reporting as an add-on for businesses that need planning and KPI discipline.

  8. How do you prevent errors?
    Reconciliations, consistent classification rules, evidence discipline, and a monthly close checklist reduce errors and make issues visible early.

Why businesses choose Yudey

  • Reconciliation-first discipline: books match bank and merchant reality

  • Documentation control: minimal data collection, clean storage and retention

  • Founder-friendly reporting: clarity for decisions, not just compliance

  • Multi-platform competence: Stripe/PayPal/marketplace reconciliation discipline

  • Audit-ready records: defensible trail for taxes, notices, and diligence

  • Scalable process: workflows that keep working as volume increases

Request bookkeeping support

Send: your entity type, state(s), monthly transaction volume estimate, platforms used (bank, cards, Stripe/PayPal/Shopify/Amazon), and whether you need cleanup. We will confirm scope and set a monthly workflow that produces clean statements and a stable close process.